Board Meeting/May 16, 2016

The regular meeting of the Board of Directors’ of the Cincinnati Musicians’ Association was called to order on May 16,2016 at 10:45AM.

All members were present.

The minutes of the May 2,2016 meeting were approved with minor spelling corrections.

NEW MEMBERS:

Vijeta Sathyaraj – violin – May 2, 2016

GOOD STANDING FROM OTHER LOCALS

NEW MEMBERS:

REINSTATE:

DECEASED:

RESIGNED:

ERASED:

 

OLD/CURRENT BUSINESS:

I. President’s Report

  • President Frankenfeld will be getting together with a representative of the archdiocese this week.
  • President Frankenfeld was told that there may be some outstanding checks related to May Festival.
  • Membership Director Lynne Scott and President Frankenfeld are going through records for CSO membership dues.
  • President Frankenfeld described the gift that will be presented to James Conlon as he ends his tenure with The May Festival. It is a wooden box made from a portion of a beam from Music Hall. Steve Sunderman came up with the idea.
  • In previous meetings President Frankenfeld informed the Trustees about a wording issue regarding Greenacres and the recently approved CBA. He feels confident that if the CSO were to have any financial challenges it would be known well in advance. Recent fundraising by President Trey Devey totaled $26 million. $6 million was a cushion for the Endowment. If something were to happen the draw could go back up. A vote was held with the players and it was agreed to change the language to make the CBA compliant with Greenacres funding. The CMA Board will have to approve the contract as amended so the CBA can be printed.

II. Convention

  • The last two meetings have had discussion to consider compensating President Frankenfeld lost wages, totaling 8 services, in order to attend the AFM Convention. The motion to compensate lost wages was made by Don Hurd. Mike Andres gave the second. The motion carried unanimously.
  • A motion to submit an ad to the AFM convention materials, not to exceed $250 was presented by Don Hurd. Vice President Barb Lambert gave the second. The motion carried unanimously.

III. CCO

  • Kudos to Becky Andres. An agreement has been reached. Becky provided many hours of work and even provided wonderful definitions giving clarity for the CCO Board about certain terms. Ratification from the players is still needed. President Frankenfeld is looking into possible electronic voting but a paper ballot will be sent with a SASE. The new CCO format was very successful last year and all hope it will continue.IV. CSO

IV. CSO

  • Parking for the Taft Theater has been resolved for the players. There are two locations available to players. The cost will be $70 a month for the players. However, if the parking is abused the deal will be reconsidered.

 

NEW BUSINESS:

I. Convention Resolutions

  • The next Board meeting will be focused on going through the resolutions that will be presented at the June convention so that voting delegates are prepared.

 

THE FOLLOWING VOUCHERS WERE ORDERED PAID:

See attached B 25496-25507

Next meeting scheduled for June 6 at 3:30PM

Meeting adjourned at 11:19AM.

/by

Board Meeting/May 2, 2016

The regular meeting of the Board of Directors’ of the Cincinnati Musicians’ Association was called to order on May 2,2016 at 4:05PM.

All members were present.

The minutes of the April 18,2016 meeting were approved.

NEW MEMBERS:

GOOD STANDING FROM OTHER LOCALS

NEW MEMBERS:

REINSTATE:

DECEASED:

RESIGNED:

ERASED:

 

OLD/CURRENT BUSINESS:

I. President’s Report

  • President Frankenfeld should hear something quickly from the archdiocese. Rather than suggest an amount that would be firm he will propose a minimum level of compensation.
  • The office received a notice from a collection agency regarding Accent Music. We have been billed a late fee on interest fees. This was based on payments made by Accent Music in past years. President Frankenfeld called the agency and was told the collection could be appealed. Office Manager Rhonda Gillum was given authorization to discuss the matter with the collection agency. The late fee was waived and the initial interest fee was paid.

II. CSO

  • The Players Committee, percussion section, and architects met last Thursday. The main concerns discussed were dressing rooms and percussion storage. There will be a crossover backstage. There are plans to install shelving for percussion storage. Timpani will have a dedicated space. There are plans for a new, larger musicians lounge. It was indicated that there is still a funding gap.
  • The Chamber Music Committee is an elected committee and was asked if a non-tenured player could run for a position. The committee plans on drawing up some guidelines to help keep things as transparent as possible. In the meantime only tenured musicians can hold a position.
  • As required, Music Director Louis Langreé has met with all of the first year players. By all reports everyone is doing well.

III. Ballet

  • Trustee Mike Andres has spoken with Carmon DeLeone. We need to get a bill to Carmen as quickly as possible. He also reported that the Ballet Orchestra would do the first performance for the Director’s Choice next season.

IV. AFM Convention

  • President Frankenfeld will have to take off one week of services to attend the AFM 100th convention in June. He had previously asked the Board to consider some form of compensation. He will speak with John Layne about legalities and report back to the Board at the May 16 meeting. The Board will discuss and take a vote at that time.

NEW BUSINESS:

I. BAMSO

  • BAMSO recently hired Andrew Duncan, former member of Local 1. Andrew was expelled from Local 1 and he is trying to join the Lexington Local. He is not allowed to join until he straightens up his financial situation with us.

II. AFM Convention

  • Resolutions to be discussed at the convention in June are printed in the latest International Musician. Trustees were asked to read through them, particularly one dealing with a moratorium on initiation fees. Resolutions will be discussed between now and the convention.

THE FOLLOWING VOUCHERS WERE ORDERED PAID:

See attached B 25474-25495

Next meeting scheduled for at May 16 at 10:30AM

Meeting adjourned at 4:45PM.

/by

Board Meeting/April 18, 2016

The regular meeting of the Board of Directors’ of the Cincinnati Musicians’ Association was called to order on April 18,2016 at 4:28PM.

All members were present.

The minutes of the April 4,2016 meeting were approved.

NEW MEMBERS:

GOOD STANDING FROM OTHER LOCALS

NEW MEMBERS:

REINSTATE:

DECEASED:

RESIGNED:

ERASED:

OLD/CURRENT BUSINESS:

I. President’s Report

  • President Frankenfeld reported that he had finally heard back from the archdiocese regarding scale for organists. There was discussion about what players usually do. Trustee Don Hurd described playing for student masses frequently held at 7am in addition to choir rehearsals should be taken into consideration. The suggestion of $75 was given for consideration.
  • Tech updates in the office continue to be slow. The Trustees suggested that President Frankenfeld contact the IBEW to see if there is a better way to contact Greg Felix.
  • President Frankenfeld asked the Trustees for any input pertaining to the CMA 990 that was presented. No concerns or questions were forthcoming and the 990 was approved.
  • Ballet checks have been mailed. President Frankenfeld would like to investigate ways of making the process more efficient. It would certainly expedite matters if checks could be sent directly to Promo.
  • The MPTF funds for the October Musica Sacra performance are in. President Frankenfeld feels that the MPTF should be a matter of discussion at the convention. Funding has been greatly reduced and there had been talk of film money being a potential source of revenue for the MPTF.
  • Payment to the Blue Wisp Band has gone out for the project done through Mark Lammers.

II. CSO

  • Tuba auditions have been completed. There were 15 semifinalists and 4 finalists. The position as offered and there is an alternate.
  • President Frankenfeld submitted a parking proposal to Gateway. With next season being at the Taft Theater he is investigating potential parking options for players. A shuttle bus would be needed and he will be investigating costs. There is a new parking garage being built 4 blocks from the Taft. There is much to investigate.
  • The final retirees luncheon will be held at the CMA office.

III. Taft Museum Concerts

  • The final Taft concert is set with a brass quintet.

 

NEW BUSINESS:

I. Pension Issue

  • There have been three (3) calls from members that indicate there is a problem with payment. President Frankenfeld will contact the members directly. He is waiting to find out what may be the problem.

THE FOLLOWING VOUCHERS WERE ORDERED PAID:

See attached B 25461-25473

Next two meetings were scheduled for May 2 at 4:00PM and May 16 at 10:30AM.

Meeting adjourned at 5:38PM.

/by

Board Meeting/April 4, 2016

The regular meeting of the Board of Directors’ of the Cincinnati Musicians’ Association was called to order on April 4,2016 at 5:39PM.

All members were present.

The minutes of the March 21,2016 meeting were approved.

NEW MEMBERS:

GOOD STANDING FROM OTHER LOCALS

NEW MEMBERS:

REINSTATE:

DECEASED:

RESIGNED:

Dave Burchfield – Trumpet

ERASED:

 

OLD/CURRENT BUSINESS:

I. President’s Report

  • The Pension Fund sent a letter to President Frankenfeld about the One City, One Symphony broadcasts. Since it has always been a local broadcast it simply needs a local agreement. There are no issues or problems at this time.
  • President Frankenfeld reported that Bravo Music was pleased with ticket sales to the dance. Approximately 425 tickets were sold. It was deemed successful.
  • Gregg Felix, IT, has been in and is still working on the office updates.

II. CSO

  • The CSO player that was granted a leave of absence following a tenure dispute has until December 1, 2016 to inform the CSO of their intent.
  • Tuba auditions are still in progress. Finals are tomorrow. There were 160 applicants for the position.
  • The IMA will be signed as soon as the CBA is signed.

NEW BUSINESS:

I. Taft Concert Series

  • Costumes from the television series Downton Abbey will be at the Taft Museum this summer and there will be a performance featuring music of the era.
  • Payment for the Taft series should be examined and raised, if possible. Application for MPTF funding needs to be done. See next item.

II. MPTF

  • Funding for Ohio is $17,000 for the year. Requests need to be submitted as quickly as possible so President Frankenfeld is hopeful that the Taft Museum can lock in dates quickly.
  • Convention issues will include the MPTF.
  • The fund is currently providing 30% of full scale for performances.

THE FOLLOWING VOUCHERS WERE ORDERED PAID:

See attached B 25440-25460

Next meeting scheduled for Monday, April 18 at 4:15PM

Meeting adjourned at 6:36PM.

/by

Board Meeting/March 21, 2016

The regular meeting of the Board of Directors’ of the Cincinnati Musicians’ Association was called to order on March 21,2016 at 11:10AM.

All members were present.

The minutes of the March 7,2016 meeting were approved.

M/S Gaudio/Scott

NEW MEMBERS:

GOOD STANDING FROM OTHER LOCALS

NEW MEMBERS:

REINSTATE:

DECEASED:

RESIGNED:

ERASED:

OLD/CURRENT BUSINESS:

I. President’s Report

  • An email was received from Barbara Owens stating that two reports, the Work Dues and Federation Initiation, had not been filed. The reports had been filed and there was a system glitch that sent the errant email. President Frankenfeld provided the national office with photocopies of the reports. The situation has been rectified and there will be no difficulty being credentialed at the conference in June.
  • The next retiree luncheon will be held at the CMA office.
  • There has been no response from the Archdiocese regarding organists.
  • Greg Felix has not been in contact with Rhonda. Vice President Lambert suggested we look for someone else to assist with the technology updates in the office.

II. CSO

  • The music library move is well underway.
  • President Frankenfeld was pleased to announce that a grievance withdrawal has been submitted. The CSO player filing the grievance requested, and has been granted, the 2016 summer and the 2016-17 season as optional leave.
  • Auditions scheduled for next season will take place at the Taft Theater. Warm-up will most likely occur in the Scottish Rite building located next door.
  • President Frankenfeld gave an update on the CSO/CCM Diversity Fellowship Program. Management questioned the need for a stage manager. Ralph LaRocco was present and everything ran smoothly. Of the 12 individuals auditioning, 5 candidates were selected. Now a Letter of Agreement between the Fellows and the Local will be created. The Fellows will join the Local and be paid a weekly stipend. It still needs to be decided which concerts they will be performing.
  • Management called a meeting to go over best practices for the audition system.
  • The ArtsWave campaign is well underway. Participating organizations must meet 100% participation.
  • This will most likely be the final year for Lumenocity and there is a possibility that it may be moved indoors. More information will be provided as it becomes available.

III. Ballet

  • Services went fine.
  • Carolyn Mason was there in capacity of librarian.
  • There is discussion about a recording project for King Arthur.

 

NEW BUSINESS:

I. Summer schedule and AFM Convention

  • President Frankenfeld has noted a schedule conflict with the AFM convention in June. He may need to take leave from CSO services for Die Fledermaus. He is requesting the Board to consider compensating his salary for services missed. He is doing due diligence and is investigating his options with the CSO that could include rotating the services. Trustee Lou Lausche asked President Frankenfeld if he has a preference. The answer was he was comfortable with either option but feels that attending the convention is critical since it is triennial.

THE FOLLOWING VOUCHERS WERE ORDERED PAID:

See attached B 25427-25439

Next meeting scheduled for at April 4 at 5:30PM. It will be followed with the quarterly general membership meeting at 7PM.

Meeting adjourned at 12:00PM.

/by

Board Meeting/March 7, 2016

The regular meeting of the Board of Directors’ of the Cincinnati Musicians’ Association was called to order on March 7,2016 at 4:55PM.

Mike Andres was absent.

The minutes of the February 25,2016 meeting were approved.

NEW MEMBERS:

Anthony M. Rideout – Double Bass, Electric Bass  3/13/16

Robert A. Fisher – Guitar, Mandolin, Banjo, Keyboards,      Ukelele   2/25/16

GOOD STANDING FROM OTHER LOCALS

NEW MEMBERS:

REINSTATE:

DECEASED:

RESIGNED:

Robert Gray – Trumpet – 2/25/16

Daniel Perry – 2/10/16

Clint Don Kelly – sax, clarinet – 2/6/16

ERASED:

OLD/CURRENT BUSINESS:

I. President’s Report

  • President Frankenfeld presented the Board with his recent debit card purchases. $2.74 to the Post Office.
  • President Frankenfeld is still trying to get in touch with composer Phil Koplow regarding a possible recording project.
  • Member Paige Kossuth will be billed for 1 quarter of dues and will then resign. She is moving to Utah.
  • Barbara Owens, International Field Representative of the AFM asked President Frankenfeld to pass along her thanks to the Board for their service. She will be sending an exit letter. The lack of a recent newsletter was cited. She recommended that the next one contain a financial statement.
  • President Frankenfeld will be sending out a notice to the entire membership noting the election of the Board was by acclamation. The notice is necessary for credentialing purposes at the National Convention.

II. CSO

  • President Frankenfeld provided an update on the grievance process that was begun after a CSO player was denied tenure. Bringing in an arbiter will be costly and extremely slow moving. It would be preferable if the Local can work out a resolution.

 

NEW BUSINESS:

I. United Way

  • Don Hurd made the motion and Lou Lausche provided the second. It was voted unanimously by the Board to donate the same amount as last year.

 

THE FOLLOWING VOUCHERS WERE ORDERED PAID:

See attached B 25413-25426

Next meeting scheduled for at Monday, March 21 at 11:00am

The General Membership Quarterly Meeting is scheduled for April 4.

Meeting adjourned at 6:04PM.

/by

Board Meeting/February 11, 2016

The regular meeting of the Board of Directors’ of the Cincinnati Musicians’ Association was called to order on February 11,2016 at 3:50PM.

Joe Gaudio was absent.

The minutes of the January 25,2016 meeting were approved M/S by Hurd/Andres.

NEW MEMBERS:

Robert A. Fisher – Guitar, Mandolin, Banjo, Keyboards, Ukulele – 2/9/16

GOOD STANDING FROM OTHER LOCALS

NEW MEMBERS:

REINSTATE:

DECEASED:

RESIGNED:

Clint Don Kelly – saxes, clarinet – 2/6/16

Daniel Perry – double bass – 2/10/16 (transferring to Winnipeg)

ERASED:

 

OLD/CURRENT BUSINESS:

I. President’s Report

  • President Frankenfeld presented the bank statement detailing all debit card purchases from November 2015 to the current statement. It was suggested by Vice President Barb Lambert that the President create a written record similar to the voucher statement to present to the Board to keep the process as transparent as possible.

II. CSO

  • President Frankenfeld reported on the recent CSO retiree luncheon. It was held in the Critics Club. It was very well attended. Taste of Class catered the event. President Frankenfeld was questioned about a recent move by the CSO to change the retiree ticket policy. In the past all retirees were sent tickets. That will be changed in the future to a voucher system. Retirees can exchange a voucher for a ticket. The next luncheon will also be held in the Critics Club but the April luncheon may be held in the conference room at 644 Linn because of the renovation at Music Hall and availability of the Critics Club.
  • Auditions for next season will probably be impacted by the temporary shift to the Taft Theater. President Frankenfeld will keep the Board informed as information becomes available.

III. CCO

  • President Frankenfeld and Becky Andres meet with members of management and Mike Cioffi of the Chamber Orchestra regarding contract issues. The meeting was very productive. A continuing concern is being able to raise the transportation rate from $7 to $10. The hope is to agree on a 2-year agreement while the CCO completes a Music Director search.
  • President Frankenfeld expressed concern at the meeting about the 2017 season. Members of the CSO who are also members of the CCO may have significant conflict with dates in August due to tentative CSO schedule conflicts.
  • Based on the meeting it appears that the CCO is more focused than in the past and has a better sense of direction. The Board is committing two years of support as the new season format continues.

IV. MPTF

  • President Frankenfeld discovered that the computer submission difficulties, referred to at the last Board meeting, were a result of needing a special password. All MPTF forms have been submitted electronically.

V. Mark Lammers Project

  • President Frankenfeld has not heard back from Mr. Lammers. The performance has occurred and an invoice will be sent.

NEW BUSINESS:

I. Barbara Owens

  • Barbara Owens will make her official visit on February 25-26. She will be able to attend a Board meeting and a CSO concert.

II. Grievance

  • A grievance is being filed on behalf of a CSO player that was not awarded tenure.

The Board adjourned at 4:30 for an Executive session.

THE FOLLOWING VOUCHERS WERE ORDERED PAID:

See attached B 25370 – 25396

Next meeting scheduled for Thursday, February 25 at 3:30PM.

 

Meeting adjourned at 4:53PM.

/by

Board Meeting/January 25, 2016

The regular meeting of the Board of Directors’ of the Cincinnati Musicians’ Association was called to order on January 25,2016 at 4:53PM.

All members were present.

The minutes of the January 11,2016 meeting were approved.

NEW MEMBERS:

GOOD STANDING FROM OTHER LOCALS

NEW MEMBERS:

REINSTATE:

DECEASED:

RESIGNED:

Edward Neeman – piano – 1/14/16

ERASED:

OLD/CURRENT BUSINESS:

I. President’s Report

  • President Frankenfeld will provide the Board with the latest bank statement showing debit card usage at the next meeting. Four tickets were purchased for AFM representatives to attend the CSO Lincoln Center performance.
  • The first Taft Museum concert took place yesterday. It was a huge success. Survey reviews were very positive. The performance was by the White Oak String Trio. Future concerts will include Elizabeth Motter, harp, on February 28, a string quartet on March 13, the Hawthorne Quartet in April and hopefully a brass quintet in May.

II. CSO

  • Minority Fellowship Program Update: Applications closed in December. Applicants will play an audition to determine the level of participation. There will not be a screen for the auditions. President Frankenfeld anticipates some growing pains as the program begins. Ahmad Mayes, Director of Community Engagement and Learning, sent out a survey to CSO players to determine who would be interested in mentoring the Fellows. There has been a CSO player trying to recruit from the New World Symphony. This may be inappropriate since participants in the NWS have already achieved a certain level of success.
  • Tenure decisions: Two probationary players have not received tenure. One has appealed the decision. President Frankenfeld will keep the Board apprised of any new information as it becomes available.
  • In 2011 there were negotiations to help fund the pension fund in order to privatize the fund. President Frankenfeld has had a discussion with Robert McGrath. It appears that if the CSO deficit reaches a particular level it would automatically trigger renegotiation of the CSO contract. Since there are obvious financial unknowns next season due to the renovation of Music Hall all are watching closely. Greenacres Foundation provided the funding and should the deficit hit $500K the repayment of funds would be required.

NEW BUSINESS:

I. MPTF

  • All forms must now be submitted electronically but they do not appear to be functioning properly. President Frankenfeld has submitted the forms in hardcopy.

II. Mark Lammers Quintet recording

  • The Board discussed suitable scale for the project. It was voted to allow $100 per player and double for the leader. The office will prepare an invoice.

 

THE FOLLOWING VOUCHERS WERE ORDERED PAID:

See attached B 25356 -25369

Next meeting scheduled for February 11 at 3:30PM

 

Meeting adjourned at 5:55PM.

/by

Board Meeting/January 11, 2016

The regular meeting of the Board of Directors’ of the Cincinnati Musicians’ Association was called to order on January 11,2016 at 4:38PM.

All members were present.

The minutes of the December 29,2015 meeting were approved.

NEW MEMBERS:

Thomas Zinninger – Sax -12/28/15

 

GOOD STANDING FROM OTHER LOCALS

NEW MEMBERS:

REINSTATE:

DECEASED:

RESIGNED:

ERASED:

OLD/CURRENT BUSINESS:

I. Officer installation

  • The Trustees and Officers were took their oath of office to begin a new term. Vice President Barb Lambert swore in President Frankenfeld for his new term.

II. AFM

  • Barbara Owens will be making a visit either at the end of January or in early February. She will be conducting the AFM audit as the AFM Field Representative.

III. CSO

  • President Frankenfeld reported on the first CSO concert in the Taft Theater. Acoustics are still being tweaked. Parking options for players are still being investigated. It would not be impossible for players to park in the current garage and walk to the Taft. The distance would take approximately 25 minutes.

IV. IT

  • Greg Felix has been in and the new Peachtree is up and running for Rhonda. There have been a couple of expected glitches but things are moving forward. To date, he has not charged the office any fees.   It will be at an hourly rate but Mr. Felix indicated that he really hadn’t done any significant work yet.

V. Recording project

  • President Frankenfeld updated the Board on Rick Johnston’s intent to record 14 pieces, some original and some arrangements, as a limited pressing. The project would involve 19 musicians. If the project can be done under the limited pressing a similar deal can be offered to Carmen DeLeone for a project involving ballet scores.
  • Mike Andres presented a motion to set the limited pressing rate to $50. Barb Lambert gave the second. The motion passed.
  • Lou Lausche presented a motion that the project is allowed 45 minutes of finished product for a 3-hour session. Barb Lambert gave the second. The motion passed.
  • President Frankenfeld will inform the AFM Office to keep them in the loop.

 

NEW BUSINESS:

None

THE FOLLOWING VOUCHERS WERE ORDERED PAID:

See attached B 25343 – 25355

 

Next meeting scheduled for January 25 at a time to be decided through email.

Meeting adjourned at 5:08PM. The Board moved into Executive Session at that time.

/by

Board Meeting/December 29, 2015

The regular meeting of the Board of Directors’ of the Cincinnati Musicians’ Association was called to order on December 29,2015 at 11:17AM.

Mike Andres and Joe Gaudio were absent.

The minutes of the December 14,2015 meeting were approved.

 

NEW MEMBERS:

GOOD STANDING FROM OTHER LOCALS

NEW MEMBERS:

REINSTATE:

DECEASED:

RESIGNED:

ERASED:

 

OLD/CURRENT BUSINESS:

I. President’s Report

  • President Frankenfeld received a phone call from Rick Johnston who is currently residing in Washington CH. He is interested in doing a recording project with a limited pressing. It would most likely use 19 musicians. It would be Johnston’s arrangements of the American Songbook. It might use up to two vocalists.
  • Greg Felix is supposed to come in again this week regarding the software updates.

II. CSO

  • There will be a rehearsal in the Taft Theater in 2 hours as the CSO prepares to leave for New York and a Lincoln Center appearance. There will be a performance at the Taft on Monday, January 4 at 7PM.
  • A member of the CSO will not be receiving tenure. It was a difficult decision made by Music Director Langreé. The player is concerned that they did not receive due process. This week there will be a meeting with President Frankenfeld, Player’s Committee Chair, Ted Nelson, and the musician. The player may wish to file an appeal. Since 1986 it has been required that the Music Director meet with tenure-track candidates. A written report must be provided to the player regarding their work within the organization. Typically the probation period is 18 months. This player chose to be placed on a fast track of 12 months. President Frankenfeld informed the Board that string players currently perform a tenure audition that does not occur in other sections. He would like to see this practice discontinued.

III. CCO

  • A three-year proposal has been prepared for the CCO Board. The agreement would include incremental increases. The only outstanding question is how many services must a player perform in order to maintain status as a regular player. The new festival format may, or may not, pose a concern with this issue. There was some concern that there may be a push to pay subs less.

 

NEW BUSINESS:

I. Insurance change

  • Membership Director, Lynn Scott will be switching insurance providers which will be a cost saving to the Local. It begins this month. The new plan will be $70 a month as opposed to $500 every three months. It will be more economical and have more benefits.

 

 

THE FOLLOWING VOUCHERS WERE ORDERED PAID:

See attached B 25330-25342

 

Next meeting scheduled for January 11, 2016 at 4:30PM

Meeting adjourned at 12:24PM.

/by